You only have so many hours during the day. Within 24 hours, you must mince to work, care for yourself and your family, and have a blissful night’s sleep on top of it all. While this might seem overwhelming, modern tools and strategies can help you optimise your day for maximum productivity and peace of mind.
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In today’s digital world, countless products and services vie for your attention and time, with social media being the chief culprit. You can spend hours mindlessly scrolling through your favourite app or website and not get anything valuable in return.
The same devices, mobile phones and laptops used for random content consumption can boost your productivity and help you maximise your time. Many mobile and web applications can aid your work and personal life; you only need a smartphone and an internet connection.
Modern problems require modern solutions:
This statement might sound cliche, but modern problems require innovative, digital ways to use your time while staying calm and effective. Below are a few guidelines to propel your day in an efficient and productive direction.
How to make the most of your time?
You can use a productivity or to-do list app like Todoist to organise all your tasks logically. Instead of cluttering your mind with a long list of tasks and responsibilities for the day, a simple list can keep you clear and focused. These apps allow you to set the priority level of your tasks so that you get to the must-dos first before dealing with all the routine tasks.
These apps also allow you to track the progress of your tasks, as it is only sometimes possible to complete a task in one go. After you have completed a particular task or to-do item, you can simply check it off or remove it from the list
How to never miss an appointment?
Relying on a mental note for an upcoming appointment or meeting is never a good idea. With so many competing priorities, it is easy to forget even the most critical events. An online calendar like Google Calendar will let you schedule that event on a specific day and remind you when the time comes.
To avoid the hassle of sending emails back and forth when scheduling a meeting with a client, use Calendly. It allows you to schedule the meeting and provide all the details necessary for the other party to accommodate you in their available time.
How to tackle a big task?
It might be tempting to complete a task in one go, no matter how long it takes. You can, instead, deal with an enormous task in intervals of 25 minutes before taking a short break.
The Pomodoro Technique is a proven method for efficiently and effectively performing focused work. For these 25-minute chunks, you can use a timer on your mobile phone. After completing four quarter-of-an-hour time blocks, you can take a more extended, 30-minute break to relax.
How to take notes that stick forever?
In today’s knowledge economy, you must track reams of data, information, and the resulting knowledge. While a Post-it note may be handy for little tidbits of information, you cannot rely on it or even a notebook to keep all your notes.
Apps like Evernote allow you to take notes on any device from anywhere. You can further organise your thoughts and ideas based on their topic and retrieve these notes whenever and wherever they are required.
How to manage your knowledge?
If you are working on a particularly knowledge-intense project, apps like Obsidian are a godsend. These are geared towards advanced knowledge management and even allow you to visualise your ideas with knowledge graphs, showing the various links between different ideas.
How to work remotely and effectively?
You no longer have to be present at your place of work to get your job done. Collaboration and communication tools like Slack allow you to collaborate with your teammates in dedicated channels. You can message them directly or even share files that need collaboration.
You can talk to your clients via video conferencing like Zoom. A Zoom meeting can accommodate anywhere from one to dozens of people for a one-on-one call or a company-wide meeting.
How to upgrade your skills?
With continued education and training, climbing the career ladder or succeeding in any field becomes easier. You must constantly learn to keep pace with the fast-changing world of business and technology.
Platforms like Coursera and Udemy offer various free and paid courses in virtually all industries. You can watch and learn at your own pace, whenever and wherever it suits you. You could enrol in a course to strengthen your skills in your current field or acquire knowledge in a different industry to switch careers.
You can incorporate these nifty tools and techniques to maximize your daily time. However, subscribing to too many apps and websites can be counterproductive. Focus on mastering the few that matter most.
It is also important to remember that productivity and time management with technology can only take you so far in life; you still have to take care of your physical and mental health with proper nutrition and exercise daily.
